District Secretary/Treasurer (Bookkeeper) needed for Fire/EMS District Commission

The Fire/EMS Commission is looking to hire a new secretary.   Please see info below. 

Brooklyn Fire & EMS Protection District Inc.

401 W. Main St.  

 Brooklyn, WI.  53521


Position Description


Position: District Secretary/Treasurer (D S/T)

Reports to: District Board President



Position overview

The DS/T has overall authority and responsibility for operations of the office and some administrative functions. S/he provides clerical and accounting support to the Board and the Fire Chief and EMS Director.  S/he is often the day-to-day public face and voice of the District.


Essential duties and responsibilities

·         Be a champion for the mission, values and vision of the District

·         Help maintain a culture of safety

·         Maintain office equipment, machines, systems and space

·         Maintain processes and systems for records storage, retrieval, purging and data entry

·         Maintain relations with vendors, suppliers and business partners

·         Maintain a culture of teamwork, excellence and doing things right on time, the first time

·         Assist and support the process for hiring staff, process payroll and all tax filings.

·         Participate in the development of, and once approved, administer budgets within scope of authority, responsible for all State and Federal Financial Reporting, prepare and co-sign checks,  prepare invoices

·         Manage office supplies inventory

·         Foster and maintain open communications with all stakeholders

·         Prepare meeting notices and minutes

·         Participate in meetings

·         Other duties and projects as may be assigned



·         Strong analytical, computational, reasoning and problem-solving skills

·         Effective oral (in-person and phone) and written communication skills

·         Willing and able to take responsibility and be held accountable

·         Willing and able to embrace and act based on the mission, vision and values of the District

·         Skilled in the use of computer hardware and peripherals, Sage Peachtree, QuickBooks (or similar accounting software) and Microsoft Office Professional software, (Word, Excel & Outlook) internet search capabilities

·         Detail/accuracy-oriented, willing and able to multi-task

·         Team player

·         Willing and able to take direction from several people, prioritize work

·         Able to consistently produce assigned work on time

·         Willing and able to work with limited direct supervision


Required qualifications/requirements

Minimum 3 years accounting/bookkeeping experience including payroll.

Valid driver’s license and acceptable driving record

Able to pass a pre-employment drug screening and background test

Available for evening meetings for note taking/recording.



Preferred qualifications/requirements

Moderate experience-skill with Microsoft Word, Excel and Outlook. Experience with Sage Peachtree Accounting


Position characteristics

Salaried, exempt under FLSA, 2019 Budget Salary is up to $9,000


Estimated 30 – 50 hours per month.  (Estimated hours vary based on then-current work demands.)




Joanne Van Norman

District Secretary/Treasurer

401 W. Main St.

P. O. Box 250

Brooklyn, WI   53521-0250






[email protected]