New District Secretary/Treasurer (Bookkeeper) Needed for Brooklyn Fire & EMS Protection District Inc. 
401 W. Main St.  
 Brooklyn, WI.  53521
 
Position Description
Position: District Secretary/Treasurer (D S/T)
Reports to: District Board President
           
 
Position overview
The DS/T has overall authority and responsibility for operations of the office and some administrative functions. S/he provides clerical and accounting support to the Board and the Fire Chief and EMS Director.  S/he is often the day-to-day public face and voice of the District.

Essential duties and responsibilities

• Be a champion for the mission, values and vision of the District
• Help maintain a culture of safety
• Maintain office equipment, machines, systems and space
• Maintain processes and systems for records storage, retrieval, purging and data entry
• Maintain relations with vendors, suppliers and business partners
• Maintain a culture of teamwork, excellence and doing things right on time, the first time
• Assist and support the process for hiring staff, process payroll and all tax filings.
• Participate in the development of, and once approved, administer budgets within scope of authority, responsible for all State and Federal Financial Reporting, prepare and co-sign checks, prepare invoices
• Manage office supplies inventory
• Foster and maintain open communications with all stakeholders
• Prepare meeting notices and minutes
• Participate in meetings
• Other duties and projects as may be assigned

Competencies

• Strong analytical, computational, reasoning and problem-solving skills
• Effective oral (in-person and phone) and written communication skills
• Willing and able to take responsibility and be held accountable
• Willing and able to embrace and act based on the mission, vision and values of the District
• Skilled in the use of computer hardware and peripherals, Sage Peachtree, QuickBooks (or similar accounting software) and Microsoft Office Professional software, (Word, Excel & Outlook) internet search capabilities
• Detail/accuracy-oriented, willing and able to multi-task
• Team player
• Willing and able to take direction from several people, prioritize work
• Able to consistently produce assigned work on time
• Willing and able to work with limited direct supervision

 
Required qualifications/requirements
Minimum 3 years accounting/bookkeeping experience including payroll.
Valid driver’s license and acceptable driving record
Able to pass a pre-employment drug screening and background test
Available for evening meetings for note taking/recording.

Preferred qualifications/requirements

Moderate experience-skill with Microsoft Word, Excel and Outlook. Experience with Sage Peachtree Accounting

Position characteristics

Salaried, exempt under FLSA, 2019 Budget Salary is up to $9,000

Estimated 30 - 50 hours per month.  (Estimated hours vary based on then-current work demands.)

 MAIL RESUME TO:
 
Joanne Van Norman
District Secretary/Treasurer
401 W. Main St.
Brooklyn, WI   53521-0250
 
or
 
 EMAIL RESUME TO:
 
sectreas@brooklynfireems.com

* * *   RESUMES MUST BE RECEIVED BY NOVEMBER 15, 2018   * * *